This policy summarises the key points about how Elliott Duffy Garrett collects, uses and discloses personal data and ensures compliance with the GDPR and Data Protection Act.
Clients should read this policy alongside the Terms and Conditions of Engagement that we issue to you.
The Firm is the data controller of the personal data we process and therefore is responsible for ensuring our systems, processes, suppliers and staff comply with data protection laws in relation to the information we handle.
The Firm has adopted the principles below to govern our use, collection and disclosure of personal data. Data will be:
As a Firm we collect and process personal data obtained and created in relation to providing legal services. Personal data will only be processed where one of the following conditions is met:
Where the provision of personal data is a statutory or contractual requirement or a requirement relating to entering into a contract, if you fail to provide that data it might affect our ability to enter into a contract with you or to continue to provide services to you.
The table below provides a summary of how we collect and use personal data:
|Types of data||Collection||Use||Disclosure|
|Information processed for relationship management and file opening procedures such as name, business information and identification documentation. Additional personal data will be processed when individuals are named in matters on which we are advising||Relationship management and file opening information is collected from the client directly and further information (e.g. to verify identity) may be collected from third parties, such as publicly available sources.
All additional personal data is collected when supplied to us, or created by us in connection with a particular matter on which we are advising. eg through clients or other law Firms
|Relationship management and file opening data is used for providing legal services, administration, commercial purposes (eg creditworthiness) and as required by law (eg anti money laundering).
All other personal data will be used for the purposes of providing legal services and to comply with our legal/ professional/statutory/ regulatory obligations/internal compliance/ security
- may be transferred to service providers;
- which is shared with service providers will be limited to that which is required for providing the service and will be adequately protected;
-may be disclosed to Courts /Tribunals/legal representatives ;
-may be disclosed to our clients in the course of providing legal services;
– may be disclosed to regulatory bodies, such as the Law Society NI;
-may be disclosed to other third parties including, but not limited to, National Crime Agency, professional indemnity insurers, brokers, auditors, Lexcel/ISO inspectors and other professional advisors.
Personal data must be processed in line with individuals’ rights, including the right to:
Should you wish to make a request in line with your rights as an individual, please forward it to the Managing Partner of Elliott Duffy Garrett. Further information on these rights is available at the Information Commissioners website https://ico.org.uk/.
The Firm operates the following data retention periods:
You should direct all complaints relating to how the Firm has processed your personal data to the Managing Partner.
Information security is a key element of data protection. The Firm takes appropriate measures to secure personal data and protect it from loss or unauthorised disclosure or damage.
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Cookies will not be used to contact you for marketing purposes and they do not in any way compromise the security of your computer.
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